Meeting and Huddle Dates
Full Board Meeting Schedule for 2024:
Huddle Meeting Schedule for 2023:
To help facilitate a timely REB review and improve submission to
approval turnaround times, the
REB Office is now promoting bi-weekly remote MS Team
. Please see the schedule below for dates and times and who can
request a huddle. Alternative arrangements can be made should these
dates/ times not work for the investigator or study team!
Who can request a huddle?
Investigators and study teams
Prior to REB submission (strongly recommended for complex
- After receipt of preliminary concerns or review letter
Prior to review of the application should the application be
After review of the application should clarification be
Contracts Office, Facilitators, and/or Privacy Office
To confirm a study is considered a Phase IV (regulated, but no
- To determine if a contract/agreement is required
Note, collaborative huddles involving all applicable parties (study
team, REB, Contracts, Facilitators, Privacy Office and/or IT) are
How can a huddle be arranged?
Huddle requests should be sent to
Requests should include the following:
- CRRF ID and / or protocol number, study name and acronym
- Names and emails of personnel to be invited to the huddle
- Summary for the huddle request
List of dates and times available (see REB schedule for remote MS
- Anticipated duration of huddle (e.g., 30, 60 or 90 minutes)
How will huddle meetings benefit you?
Provides better communication between the REB Office,
Investigator, Research Teams, and Research Administration.
Demonstrates commitment by the REB Office, Investigator and study
team from time of submission to study approval.
- Improves facilitation and enables learning and growth.
Reduces turnaround times to approval and reduces back and forth
email dialog between investigators, applicants and REB office
promoting better time management.